Universities & higher institutes

Universities & higher institutes

A student information system and a learning management system in one platform — from the admission application to the graduation certificate.

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Overview

The system runs the full student lifecycle on the credit-hour system: admissions, course registration, attendance, exams control and grades, official documents, and finance. It runs on the institution's own domain and logo, and each institution's data is isolated and belongs to it.

Modules

Each module appears to a user according to their permissions.

  • Admissions

    • An online admissions engine with application stages
    • Importing the coordination office file from Excel
    • An admissions funnel report

  • Course registration

    • A registration portal that shows only available courses, with the reason
    • Compound prerequisites (and / or)
    • A credit-hour cap and a waiting list
    • Advisor approval and logged exceptional registration

  • Timetables & calendar

    • The academic calendar and registration windows
    • Sections and a visual timetable editor
    • The summer term

  • Exams control & grades

    • Grade sheets with a formal approval path
    • Term and cumulative GPA calculation
    • Publishing results and statistical reports
    • The graduation project

  • Official documents

    • An official transcript
    • The university ID card
    • Verifiable certificates

  • Finance

    • Fee programs for each program
    • An automatic installment schedule and reminders
    • A treasury and numbered receipts
    • Automatic discounts

  • Attendance

    • QR linked to the lecture hall's location
    • Manual review of doubtful cases
    • Absence excuses

  • Student affairs

    • The student and family file
    • Transfer students and credit equivalence
    • Summer training and military education
    • Alumni and surveys

  • Quality & governance

    • Quality and accreditation evidence (NAQAAE)
    • An audit log for every change
    • Roles and permissions for each department

  • Human resources

    • Importing the fingerprint file with review
    • Employee documents
    • Leave and leave balances

Roles

Everyone sees only what concerns them, and roles can be customized.

  • 01

    Registrar

    Manages admissions, registration and academic files, and follows students' status.

  • 02

    Exams control

    Records grades, prepares results, follows grievances and graduation procedures.

  • 03

    Student affairs

    Manages student files, attendance, transfers and academic requests.

  • 04

    Finance office

    Follows fees, installments, payments, charges and discounts.

  • 05

    Dean

    A complete view of the faculty, students, programs and reports for better decisions.

  • 06

    IT manager

    Manages the system, permissions and integrations, and monitors operations and data.

  • 07

    Faculty member

    Manages courses, students, attendance and grades, and follows academic performance.

  • 08

    Student

    Reaches the timetable, grades, attendance, requests and academic file.

  • 09

    Parent

    Follows the student's performance, attendance, results and key information through a clear portal.

How-to steps

The most common daily tasks, step by step.

How does a student register their courses?
  1. 1.Open “Course registration” while the registration window is open.
  2. 2.The system shows only what's available to them; hidden courses show the reason next to them.
  3. 3.Choose courses and sections; if a section is full, join the waiting list.
  4. 4.Send the request to the academic advisor for approval.
  5. 5.After approval, the timetable appears in their account.
How are grades recorded and approved?
  1. 1.The faculty member records their course grades from “Exams control & grades”.
  2. 2.They submit the sheet for approval, and it is then locked against edits.
  3. 3.The head of department and then exams control review and approve, in order.
  4. 4.The system calculates the term and cumulative GPA automatically.
  5. 5.The published result appears to the student and parent at the same moment.
How does QR attendance work?
  1. 1.The lecturer opens the attendance session and a QR code appears on screen.
  2. 2.The student scans the code from the app while inside the hall's range.
  3. 3.Cases outside the range go to manual review.
  4. 4.Attendance rates and warnings update automatically.
How do I create an installment plan for a student?
  1. 1.Open the student's file, then “Finance”.
  2. 2.Choose the fee program, the number of installments and their dates.
  3. 3.Apply any eligible discount; the system recalculates the installments.
  4. 4.Save the plan; reminders are sent automatically before each due date.

Frequently asked questions

Quick answers to the most common questions.

Can I move student data from the old system?

Yes. We import student, grade and fee data from Excel or your current system, and review it with you before going live.

Where do students and parents sign in?

From the web portal on your institution's domain or from the app; each one sees only their own data.

Does the system support different bylaws for each program?

Yes. Each program has its own bylaw — credit hours, grading, GPA rules and warnings — and the system applies it automatically.

If a problem happens during operation, who do I contact?

Our technical support team, through “Contact us” or WhatsApp; we follow the issue until it's solved.