Center management

Center management

A separate system for in-person centers: teachers, groups, attendance, collection, the cash drawer and staff.

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Overview

The system runs the whole center, not just the lesson: student registration and ID cards, groups and timetables, attendance, collection and the cash drawer, finance and teacher shares, and human resources. It works even when the internet is down and syncs automatically as soon as the connection is back.

Modules

Each module appears to a user according to their permissions.

  • Students & ID cards

    • Quick registration by name, phone or code
    • A unified student code with barcode and QR
    • Linking more than one parent to a student
    • ID cards printed with the center's identity

  • Attendance & departure

    • Recording by QR or barcode in a second
    • Offline attendance with automatic sync
    • Alerting the parent on absence
    • Make-up attendance in another group

  • Groups & timetables

    • Creating groups by subject, grade and teacher
    • A weekly room timetable without clashes
    • Moving students and waiting lists

  • Cash drawer & collection

    • Quick collection with an instant receipt
    • Drawer movements by staff member and time
    • Daily closing and cash reconciliation
    • Outstanding dues and automatic reminders

  • Finance & accounts

    • Income and expenses for each branch
    • Automatic teacher share calculation
    • Installments and receipts
    • Profit reports for each period

  • HR & payroll

    • Staff and teacher files
    • Staff attendance and shifts
    • Salaries, advances and deductions

  • Exams & follow-up

    • Exams and grades for each group
    • Level reports for each student
    • Sending results to the parent

  • Communication & notifications

    • Automatic SMS and WhatsApp messages
    • Absence and dues notifications
    • Bulk messages for each group

  • Branches & permissions

    • Managing several branches from one account
    • Permissions for each role
    • A log of every operation

  • Online platform link

    • The same student account at the center and on the platform
    • Unified student follow-up
    • Online content that complements the lesson

Roles

Everyone sees only what concerns them, and roles can be customized.

  • 01

    Center owner

    Follows the center's performance, approves expenses and salaries, and reviews key reports.

  • 02

    Front desk

    Registers students, follows attendance, manages groups and drawer movements.

  • 03

    Accountant

    Follows accounts, salaries, dues, income and expenses.

  • 04

    Teacher

    Follows their groups and students, records attendance and grades, and reviews their timetable.

  • 05

    Teaching assistant

    Carries out lesson tasks, records attendance and grades, and helps the teacher.

  • 06

    Branch manager

    Runs the branch's daily operations and follows staff and collection.

  • 07

    Student

    Follows their timetable, lessons, grades, attendance and payments.

  • 08

    Parent

    Follows their child's attendance, grades and dues, and communicates with the center.

How-to steps

The most common daily tasks, step by step.

How do I register a student and print their ID card?
  1. 1.From “Students” press “New student”.
  2. 2.Enter the name, phone and parent details.
  3. 3.Choose the groups they will join.
  4. 4.Print the ID card with the code and QR.
How do I record attendance in a lesson?
  1. 1.Open the lesson from “Attendance”.
  2. 2.Scan the student's ID card or type their code.
  3. 3.If the internet is down, attendance is stored locally and synced later.
  4. 4.The absent student's parent gets an automatic alert.
How do I close the cash drawer at the end of the day?
  1. 1.Open “Cash drawer”, then “Close the day”.
  2. 2.Review income and expenses by each staff member.
  3. 3.Enter the actual cash; the system reconciles it and shows any difference.
  4. 4.Approve the closing and print the report.
How is a teacher's share calculated?
  1. 1.Set the contract type for each teacher (a percentage or a fixed amount).
  2. 2.Collections are recorded against the teacher's groups.
  3. 3.The system calculates their dues automatically at the end of the period.
  4. 4.Review and approve the payout from “Finance”.

Frequently asked questions

Quick answers to the most common questions.

Does the system work without internet?

Yes. Attendance, receipts, search and ID card printing work locally, and syncing happens automatically as soon as the internet is back.

I have more than one branch — how do I manage them?

From one account you see all branches, and each branch has its own drawer, staff and reports.

Can I design ID cards with the center's identity?

Yes. You choose the design, colors and logo, and the card prints with the code and QR.

Can I move student data from an Excel sheet?

Yes. We import students and groups from Excel in minutes.